Implementing an Agile Office

Employers will have to rethink their office strategy in order to increase business revenue and attract the best talent in the industry.

Creating a flexible and transparent workplace where people feel welcome will make your company appeal to a wider group of people. The Office Principles’ 6 stage approach enables you to have a clear road map to implement an agile office quickly, successfully and with minimal disruption.

Stage One: Vision
The first place to start is through a leadership workshop or briefing session. We would expect this to be attended by the key project champions and senior stakeholders, who are in a position to make decisions within the organisation. Through this meeting we will introduce the teams that will transform your office into a highly cost-efficient workplace that minimises disruption to your business. Creating a clear outline brief is the foundation for developing an optimised workplace for your company. The workshop is broken into two main stages. The first is to understand the aspirations and organisational challenges, the second stage forms more of an educational process. After these initial stages are discussed we will compile a report covering all the details agreed upon.

Stage two: Research
Understanding the needs of your staff is a key component in creating an effective performance based workplace. Office Principles will conduct workspace utilisation and space occupancy studies to again insight into your workplace performance, as well as your current space utilisation. From this we will be able to identify any physical restraints of the building and assess areas such as meeting rooms, breakout areas and cellular offices.

Stage Three: Design
We are now ready to utilise the data obtained from the initial studies to set the stage for our design team. The results from the workplace studies will give us the foundation to create an office that reflects how your staff are making use of the current space and how they work. Our consultants will see the design process through to the last detail, ensuring your new agile office maintains the perfect balance of creativity and practicality.

Stage Four: Tender
After the initial assessments we will appoint an in-house project manager, issue the CDM application and gain approvals from local building control. In this stage our project manager can develop the technical process. By continuously directing the development we ensure to meet regulations and overcome any risks associated with the assignment. This will ultimately allow full control over the project and minimise errors in the execution stage, as a flawed delivery can unhinge the best office design.

Stage Five: Fit-out
Maximising work quality, reducing cost and improving the general well-being of staff is the ultimate aim of the project. Through a combination of the processes explained earlier will be able to deliver an optimised workplace. We consider all telecoms and IT infrastructure to ensure a harmonised working process between the office setting and technology required. Constructing an agile workplace requires significant collaboration from both sides to ensure your business needs are met through optimum flexibility.

Stage Six: Post Occupancy
Workplace optimisation is a continual process: it needs constant nurture and guidance in order to produce the best results. Office Principles will closely monitor your company growth and put together a continuous improvement plan for your business. Reviewing the workplace strategy will allow us to identify any challenges and ensure the best possible performance is maintained.